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A usage consolidation module is in development and additional releases to ERM Essentials are planned for enhanced workflow management and consortia management.

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ERM Essentials helps librarians free up time spent on e-resource management so they can focus directly on user needs. EBSCO is the world's premier full-service provider of information, offering a portfolio of services that spans the realm of print and electronic subscription access and management, research databases and more. The company's e-resource renewal and management tools help librarians accomplish in hours what once took weeks. For more information, please visit www.

Developing and Managing Electronic Collections: The Essentials

Some believe libraries should keep all materials in circulation no matter the condition or need for room in the facility for newer material. According to the IFLA there are four primary reasons for a written collection development policy: selection, planning, public relations, and the wider context. A written selection guidelines provide staff with the tools to access and evaluate potential additional collection materials as well as basis for denying the acceptance of materials.

Beyond the addition of new materials this section can also define the parameters for weeding materials, storage standards, and preservation of unstable collection objects. Secondly, planning aids in making decisions for future improvement in library infrastructure and proper distribution of funds for the institution.

Thirdly, in the current environment of limited funding and competition between departments and agencies, a written collection policy aids in the library's public relations.


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This document can be a tool to help potential donors or funders assess the needs of the library, including assets and services. Lastly, in terms of the wider context, the document can aid in collaboration with other institutions in an effort to fulfill the needs of their patrons and community. Each institution will have a better understanding of the plans for each and how they can assist each other in achieving these goals.

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Some library evaluation methods include the checklists method, circulation and interlibrary loan statistics, citation analysis , network usage analysis, vendor-supplied statistics and faculty opinion. The American Library Association speaks of collections development as selecting materials that are desired by the community as well as fulfilling other educational and recreational criteria.


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  • Materials should not be proscribed or removed because of partisan or doctrinal disapproval. This method of collection evaluation is the practice of checking a library collection against a list of notable books or materials to see if the collection includes these titles.

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    This is the oldest method of collection evaluation, and its first recorded use occurs in by Charles Coffin Jewett at the Smithsonian Institution. Citation analysis is the method most used on the college and university level. This method looks at frequently used citations from bibliographies, indexes, and references to see if the resources used are included in the learning institute's partner library. Images from the printed version shown above Click image for larger view.

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